The creation and maintenance of an effective Electronic Records Management program is essential to ensure that companies continue to operate efficiently in today’s marketplace. It is good business practice to retain Records in a consistent, systematic, and reliable manner so that they can be retrieved promptly when required for legal, regulatory, historical, or operational reasons.
Regulations such as Sarbanes-Oxley (SOX) and the Security and Exchange Commission's Rule 17a have put additional burdens on most companies that can be mitigated through effective planning and execution within an ERM system. Failure to keep Records in good order can result in very serious consequences including enforcement action being taken by regulators, reputation damage, or an inability to defend or pursue litigation. Such actions may be detrimental to ongoing business operations.
Axyon can help provide the groundwork and support in order to manage Records through their complete lifecycle. With the knowledge and training from our consultants we work with the client to ensure the following:
- Comply with all applicable legal requirements
- Implement a comprehensive and consistent methodology for classifying
- Implement consistent Records retention and disposition practices
- Improve the ability to access, track and determine status of Records
- Reduce overhead costs for the storage and maintenance of Records
- Properly retain and dispose Records, as required for litigation and compliance matters; and
- Manage litigation and compliance risks associated with recordkeeping policies and practices
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ERM Solutions
OpenText Records Management delivers records management functions and capabilities to provide full lifecycle document management and records management for the entire enterprise. OpenText records management solutions safeguard your organization against the risk and cost of content and provide a way to verify the integrity of your business practices.
By ensuring that business policies and legal requirements govern the retention and disposition of content, OpenText records management products help you comply with worldwide regulations, standards, and certifications such as DoD 5015.2, US FDA 21 CFR Part 11, SEC Rule 17a, MoReq2, and Section 508.
Open Text Records Management Product Overview
Features
- Enhance search capabilities with metadata: With the appropriate permissions, records managers can easily apply classification metadata to submitted documents to enhance search capabilities. Metadata is indexed and can be used to more easily find, retrieve and generate reports on documents based on your custom criteria.
- Synchronize retention and disposition rules with classifications: Invokes retention and disposition rules immediately upon the classification of a record.
- Support physical storage requirements: Includes the ability to manage physical items such as paper records, equipment, and more, adding representative object graphics to electronic storage repositories. In addition, it supports the use of XML-based color labels and barcode labels for physical records such as folders, boxes and shelves directly from within the Records Management interface.
- Enable periodic record review: Administrators can periodically review vital records to ensure appropriate classification and disposition.
- Control access at any level of granularity: All Records Management objects have Access Control Lists. In addition, security settings can be modified globally.
- Provide comprehensive Records Series Identifier functionality: Enables users to: Create Record Series Identifiers (RSI) to define a disposition schedule for each RSI. Create RSI Apply rules that define which records belong with what RSI. Apply Rule searches to return documents that are marked with an RSI value. Create a File Plan with which an RSI or a Records Management object can be associated.
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Farm Credit Services of America Takes Control of Their Content Using OpenText ECM Suite, FCSAmerica is ensuring that business policies and legal requirements govern the retention and disposition of content and email. Documents and email are secure and accessible within Content Server, reducing storage costs and improving productivity by making content easier to find. |
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Call us today at 1-877-692-9966 for a demonstration or more information
Axyon welcomes the opportunity to speak to you, learn about your organization, assess your needs, and provide viable options to take your company to a new level of performance. Contact us today to get started!
