Axyon Consulting

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PRODUCT EXPERTISE

Axyon’s industry, product and technical knowledge provide high performance solutions that meet the specific needs of our clients. We utilize a customer centric approach coupled with a success to market and speed to delivery mindset to ensure we exceed expectations with every opportunity.  Experts in industry, product and delivery guarantees a strong strategic partnership focused on success for your company. 

GOVERNANCE AND COMPLIANCE

In today’s highly regulated and litigious business environment, having proper Information Governance is a necessity for organizations to minimize and mitigate risk.

According to the IT analyst Gartner, Information Governance is defined as “The specification of decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of information. It includes the processes, roles, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals.”

This definition is important because from a legal standpoint, an organization’s Information Governance must not only serve as a strong deterrent to the improper or misuse of content, it must also be defensible in the event that litigation does occur.

Axyon has a strong history of delivering Governance related solutions. Successful projects have been in the following areas:

  • Governance Model Development
  • Records Management
  • E-Mail Management
  • Litigation Readiness / e-Discovery
  • Archiving

ENTERPRISE CONTENT MANAGEMENT | ECM

Enterprise Content Management (ECM) is the capture, management, storage, preservation, and delivery of content across an organization. It is the management of a company’s unstructured information, in both paper and electronic form and it is needed today more than ever.

Organizations continue to experience an exponential increase in the development and dissemination of content throughout their enterprise, including documents, records and emails. This has led to an average of most companies having over 80% of their total information assets be comprised of unstructured information.

The result is an ever-growing need for organizations to effectively manage their unstructured content if they are to stay competitive in their marketplace. ECM allows companies to leverage their unstructured content quickly and easily, resulting in higher productivity, reduced operational costs, increased customer service and improved compliance.

For over a decade Axyon consultants have been designing, developing and deploying successful enterprise content management (ECM) solutions for our customers around the world.

Using our proven and specialized solution methodology, we consistently provide our customers with genuine measurable results on time and on budget. Whether it is an in-depth business needs analysis, a proof-of-concept, enterprise planning and deployment, administration services, or road-mapping and governance, Axyon continually proves to be the top choice for those organizations seeking top industry expertise.

Axyon Consulting ECM Services Include:

  • Road Mapping and Governance
  • Enterprise Deployment
  • Technical Install and Upgrades
  • Administrative Services
  • Training and Education Services
  • Migration
  • Application Integration
  • Strategy and Planning

ENGINEERING DOCUMENT MANAGEMENT

Engineering Document Management offers an effective way to manage the complete life cycle of all your engineering related document types, including Office and PDF documents, CAD drawings, and image files. It provides architects and engineers a secure and central place to share and collaborate on engineering documents, from creation and review to retention and destruction. 

Elements Of  Engineering Document Management System Include: 

  • Storage – store electronic documents and drawings securely 
  • Version Management – keep track of revisions and renditions 
  • Search and Navigation – find information easily 
  • Workflow – automate and audit business processes 
  • Organization – structure your files and folders 
  • Security – mitigate risk and manage system rights

Axyon works with clients across a variety of industries, including manufacturing, mining, and the energy sector to deliver robust Engineering Document Management solutions. We have specialized expertise in the business issues that are unique to these industries allowing us to maximize the use of best practices and technology to deliver superior results.

BUSINESS PROCESS MANAGEMENT

Business Process Management (BPM) is an approach to achieve maximum efficiency within a company’s business processes.  

In using BPM to streamline their most critical business processes, from design through execution, companies are gaining the agility, transparency and control needed to realize significant competitive advantages. They are able to derive maximum value from their business processes, while minimizing the amount of resources required to do it. 

As a methodology, BPM is systematic in nature and is typically applied in the following stages: 

  • Define 
  • Analyze 
  • Model 
  • Automate 
  • Manage 
  • Optimize 
  • Continually Improve

An organization with a strong BPM implementation will stand out in their nimble response to change, efficient cost structures and enhanced revenue models. Through BPM they are able to experience optimum growth levels by operating within a flexible, compliant framework in their critical decision making. 

Axyon has extensive experience in implementing successful BPM solutions. Our BPM practice is defined by a combination of workflow expertise, technical experience and most importantly practical business knowledge. We enable our clients to reach their business goals more quickly with the successful mapping of their unique business needs into a holistic BPM solution.

CONTRACT MANAGEMENT

Contractual agreements have clauses, terms, conditions, commitments, milestone, and other details that must be tracked and managed throughout the entire contract life-cycle to maximize agreed-upon benefits and minimize potential penalties and other losses. 

These legal documents are usually stored in legal offices or filing cabinets, rarely are managed, and are usually only reviewed again when a problem arises or when the agreement is about to expire. 

Axyon provides a contract management solution that enables organizations to proactively manage contracts in order to better understand the associated risks, obligations, and benefits of each contract. As a result, the organizations can more effectively manage business relationships with both vendors and customers. And these are just some of the benefits that can be achieved by implementing a contract management solution in your organization. 

The pace of global business operations is accelerating all the time. Today the key to competitiveness is keeping information secure, backed up, and easily accessible. In order to fulfill compliance guidelines, regulatory legislation requires that business critical documents are efficiently administered and preserved throughout their entire life-cycle. Contract Management is the proactive and methodical management of a contract from initiation through fulfillment, and modification to termination. 

Contract Management provides mitigation of many of the contracting risks that stem from non-compliance to negotiated terms and conditions of agreements and bad contract management.

DIGITAL ASSET MANAGEMENT

Most businesses have seen significant growth in the amount and size of their digital content in recent years and as such it has become just as important to properly manage it as any other content type within an organization. 

Digital Asset Management (DAM) makes media work for businesses by providing a secure centralized repository for all rich media files so that they can be stored, managed, published and re-used. 

Axyon is well versed in delivering DAM solutions but equally importantly, we are also experienced in the related areas of Social Media and Mobility. In the Digital Marketing Age these disciplines have enormous impact on one another and in most cases should not be considered without understanding how they are interrelated. In a basic example, DAM can help to maximize Social Media by ensuring that assets are properly reused but not accidentally reposted because of DAM tracking and usage features. 

There are a number of benefits associated with DAM including: the elimination of costs associated with the recreation of lost work, accelerated creativity and production cycles, the maintenance of brand consistency and integrity, and the ability to measure return on marketing investments based on asset usage. 

If your organization is interested in learning more about how to maximize the use of its digital assets, while reducing associated costs, Axyon can help.

RECORDS MANAGEMENT

The creation and maintenance of an effective Electronic Records Management program is essential to ensure that companies continue to operate efficiently in today’s marketplace. It is good business practice to retain records in a consistent, systematic, and reliable manner so that they can be retrieved promptly when required for legal, regulatory, historical, or operational reasons. Regulations such as Sarbanes-Oxley (SOX) and the Security and Exchange Commission’s Rule 17a have put additional burdens on most companies that can be mitigated through effective planning and execution within an ERM system. Failure to keep records in good order can result in very serious consequences including enforcement action being taken by regulators, reputation damage, or an inability to defend or pursue litigation. Such actions may be detrimental to ongoing business operations. Axyon can help provide the groundwork and support in order to manage records through their complete lifecycle. With the knowledge and training from our consultants we work with the client to ensure the following:
  • Comply with all applicable legal requirements
  • Implement a comprehensive and consistent methodology for classifying
  • Implement consistent records retention and disposition practices
  • Improve the ability to access, track and determine status of records
  • Reduce overhead costs for the storage and maintenance of records
  • Properly retain and dispose records, as required for litigation and compliance matters
  • Manage litigation and compliance risks associated with record keeping policies and practices

PHYSICAL ASSET MANAGEMENT

Physical Asset Management has become an increasingly important practice, with a number of useful applications for businesses that need to control costs and maintain compliance with a growing list of regulations. 

When considering the application for plant and facilities management, a Physical Asset Management solution can provide secure access to important documents such as service contracts, maintenance procedures, safety manuals, and even engineering drawings. For example, it can be the difference in a maintenance worker properly servicing equipment according to the company’s most recent procedures and potential equipment damage or worse personal injury because an old manual was accidentally used. 

In the context of a capital construction project, Physical Asset Management offers the ability to manage the complete life-cycle of all project documentation, comply with regulations, and increase overall project collaboration. Architects, engineers and contractors can more effectively work together and coordinate efforts in order to streamline the design, build and operation of a project, saving both time and money. 

Axyon understands the risks associated with improper Physical Asset Management and works with clients to help them deploy a solution that will mitigate those risks, ensure compliance and manage costs.